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We've created a list of 10 professional communication plan templates for various use cases.
The best part?
You can edit them online and download for free or share them with your team.
Just choose the category that best describes your needs from the navigation below and start designing a successful communication strategy.
Before you start scrolling, here’s a video on how to create attractive documents with Visme to get your creative juices flowing.
Strategic communication plans are essential documents that corporations, organizations and companies use to maintain stable and constant communication with their audiences.
This sleek communication plan template uses contrasting desaturation with bright colors to bring attention to the content. The placeholder sections in the table of contents include:
Adding your content is easy as all you have to do is copy and paste into the template and adjust as needed. If you want to add pages with charts or more text content, just duplicate a page and use the same colors as the rest of the design to have a balanced look and feel.
Every startup, company or enterprise is bound to have a moment of crisis to deal with. It could be an unhappy customer or a global pandemic. For that reason, you need a crisis communication plan to specify actionable practices in any crisis.
In a crisis communication plan, all involved parties have access to the necessary information. Our designers have put together a collection of pages and sections to get you started, including:
To personalize your brand’s communication plan, simply change the colors and fonts using your Brand Kit. If you need more pages for more key messaging sections, it’s easy to duplicate the pre-designed pages and add your content.
You’ll need to adjust the layout a bit, so the pages don’t look the same. Change the image background for another and customize the text boxes and icons to match your content.
Is your team working on a project together and you need to keep everything in check and on track? Are you looking for a way to let everyone know what needs to be done and when?
This project management communication plan template is just what you need as the basis of your action plan.
Be clear and direct about what needs to be done, by whom and when, by putting it all down in this project management communication plan.
Your job as a project manager is to make sure everything is taken care of correctly and on time. When you use a communication plan like this one, your success rates go up.
Use the table of contents in this project plan to outline all necessary information and key messaging. Explain how and when deliverables are to be expected and who are the key stakeholders in the process.
Link to collaboration channels and give instructions on how to use them best. Give instructions on how to name files and where everything is stored in the cloud.
Working on a project together takes careful planning. A project manager needs to ensure that everyone knows what’s expected of them and who to contact about different things.
If you’re a project manager or are in charge of an internal project for your company, this internal communication plan template is just what you need to keep the team on track.
Our professionally designed internal communication plan is easy to use and customize with your content. The sections are separated as follows:
If you plan to share your communication plan as a digital PDF, add links to the respective pages. This way, the reader can navigate to their desired content from the table of contents.
Use the timeline feature in the implementation section to visually schedule the tasks for the project. If you need to make the timeline longer, simply duplicate the page. Customize the colors and fonts for your brand using your Brand Kit.
Communications planning doesn’t always need to be complicated. A simple communication plan will do the job for any small project. All you need for effective communication is the key messaging and the relevant links to the preferred communication channels.
This communication plan template is simple and keeps things to only two pages. It effectively utilizes icons, progress bars and a table format to visualize possible situations of crisis, and the appropriate response to each situation.
You can remove the cover page and download your communication plan as a single-page infographic, or you can add more pages to turn it into a more comprehensive document.
If you’ve ever had to change something inside a company, you know how difficult it can be to it seamlessly. Change can be about a piece of software, a physical working location, a process or system.
A change management communication plan will help everyone involved in the transition by making sure they’re all on the same page.
This change management communication plan designed by our Visme designers uses placeholder content for a change in CRM. The sections apply to any type of change and are:
This is the perfect communication plan template to help your team change something seamlessly without affecting other aspects of your work.
Having many stakeholders aiming for the same goal requires good organization and planning. Make sure everyone’s on board with this stakeholder communication plan template.
This professionally designed template offers all the pages you need to organize the information for your stakeholders. Share everything they need to know about your company, the goals, objectives, changes, projections and more.
Plus, share all relevant information like the dates for team meetings, a project roadmap, and the manager’s phone number.
If you need more pages than the template provides, simply duplicate and add your content in text boxes. Also, maintain a visual balance in the general look-and-feel of the page.
To keep the communication plan easy to read and understand, link to longer content with popups or external hyperlinks. Make sure to share the finished communication plan as a digital PDF file.
Ensuring that all communication levels are clear and concise within a school setting can be difficult without a communication plan. That's because precise instructions and direction are often essential for teachers, staff, parents and managerial positions.
Our school communication plan template was created especially for you by our Visme designers. The three main sections cover communication strategies at three different levels:
Customize the tables with your school colors and input your specific information into the cells. Make your communication plan interactive by adding links to the correct communication channels for direct messaging and virtual or in-person meetings, and then share it online.
Marketing campaigns are successful when everyone involved knows what their part is in the process and what their tasks are. Setting every team member up with the information they need to reach a common goal is the primary purpose of this marketing communication plan.
This marketing communication plan has a colorful, modern feel. Circles form a big part of the visual layout, making the content easier to digest and more interesting to look at.
In this plan template, there are four sections for your key messaging:
The SWOT analysis page is a practical guide to see where your project has weaknesses and what strengths will pull it through. On the last page, you’ll find a timeline to help keep every team member on track of their tasks and in what timeframe.
Easily customize the template to match your brand by using your Brand Kit. Share the template with team members to get feedback and collaborate on the final design.
When launching a new product, it’s good practice to work as a team. The best way to make sure all the pre-launch tasks are taken care of is to create a product launch communication plan.
In the six pages of this attractive product launch communication plan, you can lay out all the steps for your product’s pre and post-launch activities.
Use the timeline page to explain in detail what needs to happen. Specify which communication teams take care of what tasks, like the press release and influencer outreach emails.
Use hyperlinks to more in-depth content for specific teams and don’t forget to share the links to relevant communication platforms.
Use the sections set up for you in the template or create your own. Your key messaging will probably be similar to this but it’s easy to personalize or add more.
Make sure to include the steps for recording post-launch metrics as these are just as important as the ones done pre-launch. Plus, measurable insights can help with other product launch projects in the future.
Creating a communication plan is easy when you have practical and inspiring templates to guide you. To get started with designing your communication plan, simply choose the template that best fits your vision and input your content.
If you're new to Visme, use one of the free templates and adjust the content accordingly. That said, you’d be surprised at what you can do with a premium Visme subscription.
With a premium subscription, not only will you get access to premium templates and graphic assets, you'll also be able to create any type of visual — from documents and presentations to infographics, charts, surveys, social media graphics and more.
You'll also be able to download your designs in multiple formats, from image to PDF to HTML5, work in collaboration with your team, create a Brand Kit and much more.
Ready to get started? Sign up for a free Visme account today and create a great-looking, comprehensive communication plan to share with your team.
Are you still weighing your options about creating a communication plan? Hopefully, the templates on this list inspired you to take a look and give them a try.
But you might still need a little help deciding if this is a suitable document for what you need. That’s why we’ve put together the most common questions asked about communications plans.
A well-structured and effective communication plan is the single most crucial factor of project management in any industry and for every use case.
A communication plan is a strategic document that shares coordinated, consistent and directed messaging for achieving a specific goal or goals. A communication plan can be printed, sent via email as a PDF or shared as a live online link.
The primary purpose of a communication plan is to deliver consistent information about a shared goal. It keeps everyone on the team on the same page about what needs to be done, how and when.
A communication plan solves many problems that teams usually face when there’s no clear direction for everyone involved. With a clear communication plan, everything is explained in detail and easy to follow.
All communication needs are laid out in detailed sections covering topics from goals and objectives to timelines and schedules. A communication plan brings together all the communication channels into one single document. From there, team members can spread out through relevant links and supplementary documents.
Every communication plan is different, just how every project is different. But what remains the same across the majority of communication plans is the relevant and strategic information.
A standard communication plan includes sections like:
Apart from the list above, a communication plan must also include details pertinent to the specific project. If there are folders or systems that people need to access for the project’s success, list them and explain how to use them.
The first step in communication planning is to define the goals you and your team want to achieve. Outline both short and long-term goals so it’s easier to plan the project as pieces of a whole.
Following the goals, set the objectives. Explain how you plan to achieve these with the help of timelines, schedules, and tables. Include a list of involved stakeholders and links to further means of collaboration.
A communication plan’s specific key messages will depend on what you want to achieve and who your target audience is. Your key messages are the most essential communication points for any particular project.
For example, let’s say you’re creating a communication plan for a product launch. The key messages would cover;
An excellent way to make sure all key messaging is clear is to add each one as an item in the Table of Contents.
If you want to create a communication plan that makes an impact, use Visme! Our professionally designed communication plan templates will look amazing with your content and be super easy to customize.
With a Visme communication plan, you can include data visualizations using data from a Microsoft Excel sheet. In fact, if you’ve been creating project communication plans in an Excel spreadsheet, it’s time to upgrade your communication efforts!
Knock your team out of their seats with your impactful communication plan!
Sign in to your Visme account and look through the template library or click on any of the communication plan template buttons in the list above.
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