20 Business Letter Templates & Examples for Various Purposes

20 Business Letter Templates & Examples for Various Purposes

Written by:
Chloe West

An illustration of someone holding a business letter flying out of an envelope.

When you’re trying to send a professional business letter, sometimes those boring Microsoft Word templates just aren’t going to cut it.

Word makes it difficult to create a branded letterhead, you don’t have the flexibility to design the document the way you want and the end result is almost always boring.

That’s why we’ve got an entire selection of letterhead and business letter templates that you can customize to fit any kind of business letter you might need to send.

Navigate through our options below or scroll down to see them all.

 

20 Business Letter Templates for Various Purposes

Template #1: Environmental Charity Business Letter Template

Template #2: Graphic Design Business Letter Template

Template #3: Bank Business Letter Template

Template #4: Children’s Healthcare Business Letter Template

Template #5: Family Law Business Letter Template

Template #6: University Business Letter Template

Template #7: Restaurant Business Letter Template

Template #8: Technology Business Letter Template

Template #9: Interior Design Business Letter Template

Template #10: Army Business Letter Template

Template #11: Creative Business Letter Template

Template #12: Tutor Business Letter Template

Template #13: Cardiology Business Letter Template

Template #14: Landscape Design Business Letter Template

Template #15: Book Charity Business Letter Template

Template #16: Illustrator Business Letter Template

Template #17: Holiday Business Letter Template

Template #18: Skincare Product Business Letter Template

Template #19: Artist Business Letter Template

Template #20: Law Firm Business Letter Template

Frequently Asked Questions (FAQs)

 

Template #1: Environmental Charity Business Letter Template

A green, nature-focused business letter template available in Visme.
Customize this template and make it your own!Edit and Download

Putting together an official letter for your nonprofit organization? Having branded letterheads for your business communications is the best way to go.

This environmental charity business letter template allows you to send a formal business letter that matches your business or organization. 

Keep it green for an environmental charity. Go blue for ocean-related brands. Consider pastel colors for businesses related to babies and young children.

It doesn’t have to be a boring black and white format for it to be professional. As long as it matches your brand, has a professional letterhead with contact information and is easy to read, you’re golden.

 

Template #2: Graphic Design Business Letter Template

A minimalistic business letter template available in Visme.
Customize this template and make it your own!Edit and Download

Looking for something a little more unique for your small business communications? This sample business letter is the perfect starting point for you.

Simply replace the placeholder text with your own communications and get ready to send. Feel free to update the “To Whom It May Concern,” salutation with something more informal or direct if you’d like.

You can easily replace the name and title in the letter signature, as well as match the font and colors of the template to your own brand. Creating a business letterhead in Visme helps you create a much more beautiful result than a boring letter in Google Docs or Microsoft Word.

 

Template #3: Bank Business Letter Template

Green and blue business letter template available in Visme.
Customize this template and make it your own!Edit and Download

For more formal businesses, this basic business letter template is perfect for your communication. You can use this template to send a letter of recommendation, job offer letter, sales letter and more.

Be sure to stick with a readable and professional font like Arial or Times New Roman for your letter. While business names, salutations and signatures can use a more fun or on brand font, you want your letter to be fully legible.

 

Template #4: Children’s Healthcare Business Letter Template

Blue and pink business letter template available in Visme.
Customize this template and make it your own!Edit and Download

A proper business letter doesn’t necessarily mean zero color. Take a page out of this letter template created for a children’s healthcare charity. If your brand works with young kids, using color is on brand for you.

Just be sure to stick with a business letter format with yours and your recipient’s address, full name, phone number and other contact information to ensure you end up with an effective business letter.

 

Template #5: Family Law Business Letter Template

Orange and white business letter template available in Visme.
Customize this template and make it your own!Edit and Download

Incorporating color into your business letter template is a great way to stand out to your recipients. And this template’s simple yet professional design is the perfect starting point.

All you have to do is replace the names and placeholder text with your own information, match the professional letter template to your brand and download as a PDF for printing.

Just be sure to do your proofreading before you send your letter off. You want to ensure that there aren’t any typos or mistakes that could affect your professionalism.

 

Template #6: University Business Letter Template

University business letter template available in Visme.
Customize this template and make it your own!Edit and Download

Community colleges and universities have a lot of letters they have to send – acceptance letters, job offers for professors and other communications with prospective students.

This business letter template is the perfect starting point for any educational communication needs. Simply update the street address and contact information with your own before sharing.

 

Template #7: Restaurant Business Letter Template

Pink and red business letter template available on Visme.
Customize this template and make it your own!Edit and Download

Restaurants need their own branded business letters, too! Whether you’re reaching out to vendors, responding to job applications or putting together onboarding documents, branded letterheads are perfect to have on hand.

This restaurant letterhead template includes the restaurant’s brand colors as well as a photo of the type of food they serve, creating a unique look and feel for their business letter formatting.

 

Template #8: Technology Business Letter Template

Blue and yellow business letter template available on Visme.
Customize this template and make it your own!Edit and Download

Another great way to design your business letter template is to use a color block style like we see here with this technology business letter.

Keep in mind that modern communication doesn’t require an indent before each of your paragraphs – but don’t forget the comma after your salutation and signature.

 

Template #9: Interior Design Business Letter Template

Black and grey business letter template available on Visme.
Customize this template and make it your own!Edit and Download

Another great use case for your business letters is to send thank you letters to clients as well as prospecting letters for new clients.

This interior design letterhead template is perfect for solo or small business owners to do some outreach through local snail mail. Just make sure the inside address and contact information is accurate so people know where to contact you to learn more!

 

Template #10: Army Business Letter Template

Green and tan business letter template available in Visme.
Customize this template and make it your own!Edit and Download

Another great business letter template to consider is this army letterhead. For people in the armed forces or related businesses, this design is perfect for your industry.

The easy-to-use block format in our business letter templates gives users easy access to editing the placeholder text and graphics with their own flourish.

 

Template #11: Creative Business Letter Template

Blue and orange business letter template available on Visme.
Customize this template and make it your own!Edit and Download

Our creative business letter template is perfect for a more personal use, especially when it comes to writing a cover letter or resignation letter that you want to be personalized and professional.

Just make sure readability is still a focal point of your letter design and you’re golden. Update the shapes and fonts in this letterhead template to match your personal brand for an extra personalized touch.

 

Template #12: Tutor Business Letter Template

Blue and white business letter template available in Visme.
Customize this template and make it your own!Edit and Download

Running your own side business? Having branded letterheads is still a great practice for professional communication with partners, clients, customers and more.

Utilize this tutoring class business letter template and replace the placeholder text with your own business letter. Then you can easily download as a high resolution image file or a PDF to print off and send.

Our letterheads can also be used for email communication. Either attach your letter to an email or incorporate the design into your email marketing software or CRM.

 

Template #13: Cardiology Business Letter Template

Blue and grey business letter template available in Visme.
Customize this template and make it your own!Edit and Download

Business letter templates are also great for mass outreach, like when you need to send out communications to press release sites, media publications, journalists and more.

The above letterhead gives you the ability to include contact information for multiple people on your team that people can reach to get more information. This is perfect for nonprofits or medical offices sharing community announcements and info.

 

Template #14: Landscape Design Business Letter Template

Green and leafy business letter template available in Visme.
Customize this template and make it your own!Edit and Download

Putting some design into your business letter is a great way to ensure your communication stands out and gets read.

This letterhead template is perfect for nature-related businesses, but can be customized to fit any niche or industry. Simply find a nice background image, use Visme’s color tool to match your colors to the image and voila!

Then you can easily download as a PDF to print or attach to an email.

 

Template #15: Book Charity Business Letter Template

White and blue business letter template available in Visme.
Customize this template and make it your own!Edit and Download

Sometimes you do want to be more straightforward in your business communications though! And that’s okay – it’s all in what your brand voice and personality is, as well as who you’re reaching out to.

So you might want a more minimalistic approach to your business letter template, like we have here. With a white background and basic border color, you’ve got a simple yet beautiful letterhead template to get you started.

 

Template #16: Illustrator Business Letter Template

Pink and purple business letter template available in Visme.
Customize this template and make it your own!Edit and Download

Consider a more creative approach with this letterhead template. With fun, bright colors and shapes, you get a chance to show off your creativity in your communication.

This is perfect for business owners who have a more creative outlet, like an illustrator, graphic designer or even writer. Just keep the contents of your letter professional, and you can have fun with the design.

 

Template #17: Holiday Business Letter Template

Holiday business letter template available in Visme.
Customize this template and make it your own!Edit and Download

Want to switch it up for the holidays? Give this season’s greetings business letter template a try! It can be fun to match your letterhead format to the holidays, and can also give you a break from staring at your own brand colors all the time.

 

Template #18: Skincare Product Business Letter Template

Orange and white business letter template available in Visme.
Customize this template and make it your own!Edit and Download

This business letter template is perfect for brands who want a chic, minimalistic look to their business communication. Using just a single accent color is a great way to put a pop of color in your letter without the color overtaking the design.

If you have multiple brand colors, choose one to accent your letter – or, switch it up, and use a different brand color every time!

 

Template #19: Artist Business Letter Template

Blue and tan business letter template available in Visme.
Customize this template and make it your own!Edit and Download

Another great way to brand your business letter is by incorporating a photo of your actual work into the letterhead, as we see in this template. 

Whether you’re an artist, photographer, etc., uploading a photo of your work to use in your business communication is the perfect way to showcase your expertise and get potential clients ready to work with you.

 

Template #20: Law Firm Business Letter Template

White and gold business letter template available in Visme.
Customize this template and make it your own!Edit and Download

And last, but certainly not least, we’ve got a professional business letter template for firms like lawyers, accountants and the like to use.

When your business is a bit more formal in general, you need to stick to a more traditional business letter format so you don’t put off any current or potential clients.

This letterhead template is a great starting point – just put in your logo, brand colors and content information, insert your letter copy, and you’re done!

 

Ready to Design Your Own Business Letter Template?

Ready to start creating your own professional business letter? Get started with one of our business letter templates and fully customize it to fit your business and its needs. Create a free Visme account today.

 

Frequently Asked Questions (FAQs)

Want to know more about creating a professional business letter that gets results? We’ve got answers.

Q1. What is the standard business letter format?

Your business letter format should include a return address (your business’s name and address), date, inside address (recipient’s name and address), salutation, body copy and closing.

Q2. How do you structure a business letter?

A business letter structure is pretty basic. You’ll want to include contact information within your letterhead. But then you’ll structure it the same way you’d structure any letter: start with the appropriate salutation, write your letter contents, then close it by signing your name.

Q3. What are the types of business letters?

There are many different types of business letters you might need to send. There are sales letters, order letters, letters of recommendation, offer letters, thank you letters, follow-up letters, networking letters, commendation letters and more.

Q4. How do you start a business letter?

Starting your business letter should always be relatively formal and professional Something like “Dear Mr./Ms. [Name]” or “Dear Sir/Madam” or “To Whom It May Concern” are good options when playing it safe.

If you’re well acquainted with the person you’re writing to, you likely already know how they prefer to be addressed.

Q5. Does Word have a business letter template?

Microsoft Word has basic black-and-white business letter templates. Visme’s templates are much more visually appealing, easy-to-use and can be branded with your business colors and fonts.

Q6. How to end a business letter?

End your business letter by signing off. Your signature might say “Sincerely, [Your Name]” or “Best, [Your Name]” or “Thank You, [Your Name],” whatever works for your business.

Q7. Where does the date go on a business letter?

The date goes in your letterhead. It should appear underneath your return address but before your recipient’s address.

Q8. What is the best business letter maker online?

While there are a variety of tools online dedicated to help you create things like business letters, Visme is by far the best business letter maker available. This is due to our wide variety of templates, easy-to-use interface, brand kit for creating professional documents and the fact that any and every type of visual content can be created with our tool – not just business letters.

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    About the Author

    Chloe West is the content marketing manager at Visme. Her experience in digital marketing includes everything from social media, blogging, email marketing to graphic design, strategy creation and implementation, and more. During her spare time, she enjoys exploring her home city of Charleston with her son.

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