![How to Create a Practical Crisis Management Plan [+ Templates]](https://visme.co/blog/wp-content/uploads/2025/07/How-to-Create-a-Practical-Crisis-Management-Plan-Thumbnail-500x280.png)
How to Create a Practical Crisis Management Plan [+ Templates]
Ever wondered how top event planners flawlessly manage every detail?
They've got event planning templates that are pretty versatile....!
Like any other project, event planning isn’t a piece of cake.
There are many moving parts that go into making an event successful, from brainstorming to planning the budget to pitching sponsors to sending out invitations to managing vendors..
Having the right templates can make the entire planning process a breeze, giving you a head start so you don't have to start every task from scratch.
The best part is that there's a template for all kinds of events that you can use again in the future.
In this article, we will share 21 professionally designed event planning templates and how to create your own to help you organize all kinds of events.
Let's dive in.
An event planning template is a pre-designed framework that helps you organize and plan different aspects of an event.
A common example of an event planning template is this sponsorship proposal template, designed to help you drum up support and sponsors for a sports event.
Whether you’re planning a big or small event, templates serve as a starting point, not a rigid script.
They streamline the various tasks involved in organizing an event—from the initial brainstorming to post-event evaluation.
Beyond that, they keep everything on track and ensure nothing important slips through the cracks. Just fill in the blanks, customize the design to match your brand or event and your document will be ready to use.
Successful events generate positive word of mouth, boost community engagement and draw in more business.
But here is the kicker: Pulling off the best events—whether online or physical—is a daunting task.
You’ll need a handful of templates to keep things organized and running smoothly.
Here are some of the benefits of using event planning templates:
Pre-built templates can serve as a springboard for developing event marketing ideas.
They get your creative juices flowing and inspire you to come up with unique strategies and content that stand out from the crowd.
Another perk of using templates is that they ensure your event-related materials have a consistent look and feel.
This cohesive identity creates a professional and recognizable brand image for your event and builds trust with your audience.
Without a solid plan, your events can fall apart fast. Event planning templates make it easy to harmonize every aspect of your event, from start to finish.
They help ensure that nothing is overlooked and that all necessary tasks are completed on schedule.
With a pre-designed event planning template, much of the groundwork is already done. You can replicate the templates for as many events as you want or customize the design or content.
This saves you time and frees up resources for other parts of your event.
Mistakes happen, especially when doing tedious tasks like starting budgets from scratch or scrambling to meet deadlines.
Starting with templates can prevent those silly errors because they are professionally designed and follow best practices.
If you want to stay on top of every aspect of your event, you'll need high-quality event planning templates. Visme provides thousands of professionally designed templates that you can customize so you can get your planning process in full swing.
Hear what one of the customers had to say about Visme templates.
Consultant in Marketing & Advertising
We’ve handpicked 21 event management templates for pre-event planning, event day execution and post-event activities.
Need more templates? Head over to our template library and use the smart search function and filters to find your perfect match.
This event planning brief helps teams map out every detail of your event. It includes information about the event's goal and objectives, important dates, key people, target audience and attendees. You can also edit it to capture other details, such as budget, timeline, venue, theme, key messaging and any specific requirements or constraints.
Use this brief as a central reference point throughout the event planning process.
Share it with planners, marketers, other stakeholders and everyone involved in planning and execution so they can stay on top of their tasks.
With our workflow management tool, you can also assign responsibilities to team members and set deadlines for each task.
A compelling event proposal is the key to securing stakeholder buy-in, approval and funding for your next event.
This attention-grabbing template has everything you need to get stakeholders on board or secure the backing you need to make your event a reality. It has dedicated sections for the event's purpose and mission, testimonials, conference proposal, event details, pricing and other relevant details.
On the cover page, you'll find a large, high-resolution photo capturing a significant event, while the other pages are adorned with captivating event-themed images, trendy fonts and widgets.
Ensure everything is aligned with your visual identity with the Brand Wizard. It will automatically pull brand elements from your website and add them to your brand kit for later use. You can manually upload your logo, fonts, colors, images and videos as well.
When planning an event, the big question you’ll have to answer is: how will you fund it?
A good way to get funding is to reach out to sponsors with engaging proposals that excite them about partnering with you.
This elegant sponsorship proposal template is what you need to create that wow factor. The rich color palette, exquisite images and other visual elements evoke emotions and make the proposal super engaging and memorable.
It provides details about your company, including your track record, details of the event and the sponsorship packages you offer. Not to mention, there is a list of benefits sponsors will get in return for their support.
Pitching to busy executives or decision-makers? This one-page proposal template is the best way to get your message across in a concise format.
It lays out event details, the sponsorship packages available, and the exclusive perks associated with each level of support.
With its clean layout, persuasive language and high-quality graphics, sponsors can easily grasp the immense value and visibility your event brings.
If you’re short on time or need help with design and content, you can generate a proposal template with Visme’s AI Document Generator in minutes. You just need to input a detailed text prompt, choose the design and let the tool handle the rest.
If you get the chance to pitch your proposal to sponsors in a live or interactive way, this sponsorship deck template is a must-have.
With an immersive design and striking blend of bright colors, this sponsorship presentation template grabs attention from the get-go. It lets you showcase your team's achievements, player stats, future potential and perks for sponsors. Plus, it's packed with on-theme photos, elegant fonts and contemporary icons that will leave a lasting impression.
No live audience? No problem! Record your presentation and let your sponsors view it on their own time using Visme's presentation recording software. You can decide to record yourself or turn off the camera and stick with voice alone.
Watch the video below to learn how you can create asynchronous presentations with Visme.
It can be pretty terrifying when the invoices for key items start pouring in, and you're already strapped for cash.
When there's no budget template in place, you’re bound to fall into the trap of either overlooking critical items or blowing your budget.
With this event budget template, you can approach your event planning with better financial control and efficiency. It outlines all potential cost areas, including location and rental expenses, branding, security, etc. Visualize the different expense categories with beautiful charts, graphs, widgets and other data visualization tools.
This visual clarity lets you make informed decisions about where to allocate resources, how to prioritize spending and stay within your budget. Just swap out the placeholder text with yours and break down your proposal. Go ahead and experiment with different colors, fonts and other design elements until you’re pleased with the final outcome.
Marketing is a big part of event planning. After all, how do you expect people to register for your event if you don’t get the word out? With this marketing plan template, you can outline your promotional activities and tactics to generate interest and buzz about your event.
It features a dynamic layout and dedicated sections to describe your product and highlight your event plan, launch schedule, countdown timer and goals.
The color and branding are consistent across all the pages, with icons and visuals that help break up the text and enhance the overall visual aesthetics. Use this template as your roadmap to get attendees, sponsors and exhibitors hyped about your event.
Next up on our list is a stunning flyer design to promote your next event. This visually pleasing design sets the stage for an event that promises to be engaging, informative and an unforgettable experience.
The sleek layout allows the event details, event agenda and registration information to take center stage. Plus, the overall design perfectly complements the event's theme, while the generous use of white space makes the content easy to absorb. We love how the vibrant blue background makes the crisp white text, striking green icons, and calls to action stand out with dynamic contrast.
With our diverse selection of event flyer templates, you can easily choose a design that resonates with your event. Use our AI text generator to produce a killer copy related to your event, and voila! Your customized flyer design is ready to hit the streets!
Pro Tip: Use Visme to add QR codes to online and printable event materials, such as flyers, banners and brochures, so people can easily register or connect with you on social media.
Planning an event can be quite the task! Therefore, you’ll need an event planning checklist to ensure things go smoothly or avoid any last-minute surprises.
Whether this is your first or one-thousandth event, this checklist template can make planning seamless and help you avoid missing anything crucial. It outlines all the tasks related to your event, and you can check off each task after it’s completed.
In the Visme editor, you can easily duplicate this page or add an extra page to cover additional tasks. You can even customize it by adding more columns for details like person(s) responsible, due dates, dates completed and comments.
Once your checklist is ready, share it with your team so everyone knows their tasks, deadlines and assigned responsibilities. You can easily download and print your sheet in PDF or image format or share it online with team members.
If you share your checklist digitally, make sure your checkbox is interactive so users can easily tick off tasks.
Get ready to captivate your audience and ramp up the excitement for your upcoming event with this sleek data sheet template!
Whether you're prepping for a conference, workshop, seminar or trade show, this template provides a tantalizing sneak peek into what attendees can expect at your event. It’s filled with 2D and 3D icons and visuals that make your one pager template an absolute head-turner.
The first page grabs attention with the event title, date and address. It also includes dedicated sections for an event overview, key topics, the ideal attendee profile and convincing reasons why they should attend.
The following page is all about the event highlights! From the event schedule to activities, sessions and keynote speakers—everything that will make your event epic is showcased right here.
Take your event planning to the next level with our innovative timeline Gantt chart template. This visually stunning chart is designed to make managing your event tasks and timelines a breeze. It has some of the finest visual assets you’ll find in our asset library.
On the vertical axis, key event aspects are accompanied by eye-catching icons, while the horizontal axis is segmented into months. The length of each bar on the timeline represents the duration of each task.
What makes this chart truly stand out is its vibrant color-coding. It allows you to easily highlight different event phases, assign tasks and keep tabs on your timeline. Use this chart to visualize task dependencies, spot potential roadblocks and ensure everything stays on track.
This registration form template lets you gather accurate data about your attendees, including their contact details and preferences.
Use the data you’ve collected to gain insights about your target audience, send targeted communication and plan for things like venue capacity, catering, parking and access, staffing and printables.
Here’s another form template you can use for this purpose.
With Visme’s online form builder, you can easily create interactive registration forms that attract twice the number of signups as traditional forms.
Customize your form fields to collect any type of information you want: Name, email address, phone number, role, company, comments, etc.
Once the design is ready, publish your no-code form designs with a link or QR code. You can also embed your form on an event website using auto-generated HTML. What’s more, you can choose where your form should appear: as a sidebar form, embedded within content or a popup form.
Visme forms are optimized for mobile devices, so you can easily accommodate visitors who would like to register from their smartphones or tablets.
You're all set with the pre-event tasks; now it's time to prepare for your big event!
Draft an event schedule that outlines everything that will take place at the event, by whom and when. This schedule will help ensure a smooth flow of activities, presentations and logistics during the event.
An infographic template like this can easily visualizes the timing and order of activities, topics or performances you’ll cover and how you’ll space your speakers.
Whether you’re drafting a daily or minute-by-minute breakdown of the event day, it helps vendors, speakers and staff know what they're supposed to be doing and when.
But it doesn’t solely benefit event planners.
An event schedule lets attendees know what to expect throughout the day. They can plan their time effectively, decide which sessions or activities to attend, and safeguard against don't missing anything important.
If you’re organizing an internal event, such as a training or brainstorming session, here’s another event schedule template you can use.
Now your event is a wrap, the lights are off and the last few people have left. Before you let your hair down and raise a toast, take a moment to appreciate everyone who made your event a success.
As you plan your event, have ready-to-send thank you letters for sponsors, volunteers, speakers and attendees.
Check out this thank you letter template for sponsors. It's a heartfelt expression of appreciation for the sponsor's valuable contribution and highlights how their support significantly impacted the event.
Furthermore, it shows your eagerness to collaborate in the future, emphasizing that the relationship goes beyond just one event. Don’t forget to sprinkle metrics, feedback and social media stats to reinforce how their support made a difference.
But that’s the tip of the iceberg regarding the templates you get in Visme. Our template library is packed with dozens of letter templates to help you dish out heartfelt gratitude to all stakeholders and event attendees.
The next important aspect of event planning is gauging the success of your event. It gives you insights into these things:
For this task, you’ll need feedback forms to gather feedback from attendees, staff and vendors. Build interactive feedback forms and surveys that produce two times more conversions—without writing a single line of code.
Jumpstart your form creation process using this feedback form template. Customize the form to match your branding and modify the 3D characters to create a dynamic form filing experience.
Monitor form submissions and performance with metrics like views, starts, submissions, completion time and average time. Then, connect with dozens of third-party tools to streamline how you access, manage and connect your data.
Next, visualize the results of your event survey using this template. Access 20+ charts, graphs and maps as well as 30+ widgets to convey key points and make data easily digestible.
Every event planner dreams of pulling off a flawless, incident-free event.
The sad reality is that no matter how prepared you are, the best-laid plans can go awry.
When hosting a small or big event, it’s always smart to document any issues or incidents that occur during the event for future reference. That’s where an incident report template comes in handy.
This incident report template provides a detailed account of what happened, the issues or patterns that need to be addressed, and the possible solutions. It also provides cost projections for each solution, incident resolution time, test run results and solution details.
This template has vibrant colors, cool fonts, fun icons and interactive data widgets that make your report stand out. Share the report with stakeholders and keep future reference and use Dynamic Fields to customize the reports for multiple events clients.
Event reports help you analyze your event's outcomes against your predefined goal and areas where the event fell short. This event report template provides a summary of the events, attendee breakdown, geographical distribution and recommendations using visually appealing charts, graphs, maps and icons.
Apart from showcasing your event management prowess, this report can increase your chances of securing top-tier sponsors for future events. It shows concrete proof of the milestones and other things you achieved in your event.
Share your report with sponsors or higher-ups to get real-time feedback on the event or discuss areas for improvement. Get them to collaborate or leave feedback by sending email invites or sharing a link for them to view, comment on or edit. Visme's collaboration tool eliminates the need for back-and-forth emails or Slack messages.
Organizing your next event will be super easy using the templates we've provided.
The best part? Customizing these templates for your unique event isn’t as difficult as it seems.
Let’s show you how to create an event planning template with Visme in four easy steps.
Create a new account or log in if you already have one. Once you’re in, you’ll discover a beautiful dashboard, an easy-to-use editor and all the awesome features Visme has in store for you.
Next, browse Visme’s library of templates for events in the editor.
Simply click Create New > Project and then use the search bar to quickly find the specific event template you need.
You’ll find a layout for every event type, stage, theme and style you can imagine. Preview the template or click "Edit" to give it your personal touch.
If you’re feeling creative or templates aren’t your thing, you can start your design from scratch.
Swap out the placeholder text with your own. And if you're struggling with copy ideas for your template, our AI text generator can help.
Just input a text prompt that describes what you want to create and watch the tool unleash its magic—in seconds. It's also great for making outlines, proofreading or adjusting the tone of your copy. Feel free to play around with the text—change color, font, style, animation and alignment.
The design options are limitless. Visme has millions of stock photos and beautiful 2D and 3D design assets, including icons, illustrations, lines, shapes, charts and other graphics to elevate your design.
To make your design unique, resize and rearrange design elements, adjust the layout and experiment with various color and font combinations.
Not satisfied with the image choices? Generate stunning visuals from text prompts using Visme's AI image generator. Choose from a variety of styles like photos, paintings, drawings, 3D graphics, icons, abstract art and more.
Next, transform your design into an immersive visual experience by incorporating our wide array of animation and interactive elements. Link pages or slides to objects, incorporate hover effects and clickable popups, along with animated icons, illustrations and special effects. You can also enhance your content with interactive elements like polls, quizzes, videos or GIFs.
Connect Visme with thousands of the most popular apps—Zapier, Salesforce, HubSpot, Monday.com, Slack—so you can automate your work and free up time for other important tasks.
Once your design is complete, share it online with a link. You can also download it in multiple formats (PDF, image and PPTX) or generate an HTML code for your website and landing page.
Monitor how your audience interacts with your design using Visme's analytics. Find out who viewed your design, the visitor's location and IP address, the date/time they viewed it, the time they spent viewing it, and the sections they spent the most time on.
Congratulations, you made it to the end of the article!
Pulling off a successful event management project requires mastery.
But more than that, you need the right tools, templates and resources to transform your event idea into a reality.
A good event planning template sets the foundation for you and your team to start off on the right foot. They also provide support for event-related tasks and eliminate costly errors that could hamper your event’s success.
From brainstorming to promotion and all the way to the post-event wrap-up, Visme has everything you need to execute your event like a pro from start to finish. And if you're racing against the clock, you have access to a full suite of AI-powered tools to supercharge your event planning journey.
Sign up for a free account and get started right away or request a demo to learn more about how Visme can bring your event to life.
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