Client Onboarding Checklist: Steps, Templates & Best Practices
If you work as a contractor, having an invoice template is invaluable. It simplifies your invoicing process, minimizes delayed or overlooked payments and makes it easier for your clients to pay you on time.
But the thing is, generic, one-size-fits-all invoice templates often fall short when you're juggling hourly rates, material costs and the unique intricacies of your projects. That's why we've crafted a solution tailored just for you.
In this article, we’ve put together 12 best contractor invoice templates that can be easily customized to reflect your unique needs and brand, all in a matter of minutes.
A contractor invoice is a document issued by a contractor to a client outlining the services provided or products delivered. It contains a clear breakdown of charges and payment terms.
Invoices facilitate smooth payment processes and eliminate misunderstandings. It also helps contractors keep track of income, expenses and taxes more efficiently.
The following are the basic elements that make up an invoice:
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Your invoice should incorporate essential company details, such as names, addresses and contact information (address, phone and email addresses)
Be sure to capitalize on the opportunity to showcase your brand by including your brand logo and theme colors.
Include the full name of the customer and their business name (where applicable). In the contact information section, provide the customer's address, phone number and email address for effective communication and record-keeping.
Your invoice number is a unique identifier assigned to your construction invoice. It helps track and manage transactions, making it easier for both parties to reference and reconcile payments.
This is the date when the transaction was recorded and the invoice was issued.
The due date is the latest day when the invoice is expected to be paid. Some invoices are due upon receipt and payment must be made as soon as the invoice is received by the customer.
This is a breakdown of the services or work completed by the contractor. It includes a brief description of the goods or services and the quantities rendered in units, hours, etc. (if applicable).
Also, all service costs—including labor, materials and any additional charges such as taxes, shipping fees, or other applicable expenses—should be presented and summed up on the invoice.
Provide specific information on when and how the payment should be made. This may include due dates, accepted payment methods and any applicable late fees.
If applicable, details about taxes, such as sales tax or VAT, may be included.
Here, you should include any additional terms and conditions relevant to the transaction, such as:
Not sure how to draft your invoice's terms and conditions? Use Visme's AI generator to craft high-quality legal content in seconds. You can use it to proofread your existing content as well.
Visme has a wide range of professionally crafted contractor invoice templates that are easily customizable, allowing you to modify sections, alter text, fonts and more.
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If you’re looking for an invoice template that can accommodate the charges for the sale of goods or services as well as return or credit notes in a single document, this template is the solution.
The document presents a clean and structured layout with well-defined sections. Its professional color scheme blends corporate blue with a white background.
You can utilize the distinct sections to detail charges, payments, credits and discounts, ensuring a clear presentation of the transaction's details.
Improve your brand's image by adding a header featuring your company's name and logo.
Visme's free letterhead maker can help you create personalized letterheads in minutes. If you don't have a logo, simply utilize our free logo maker to create one in minutes.
Whether you operate in international trade, e-commerce, or local business, you can enhance your invoicing process with this template.
The template details essential information like product descriptions, seller ID, shop SQUs, unit prices, payment terms and more. However, you can customize the details to match the type of service you offer.
It boasts a refined, well-organized layout that mirrors your dedication to professionalism. The minimalist design incorporates serene white tones and vibrant orange highlights.
Need to review your invoice with your team? Utilize Visme for seamless collaboration with your team. This eliminates the need for back-and-forth emails and communication delays.
Everyone on the team can tag each other, leave comments on invoice sections and reply. Visme also allows you to control viewing, editing and commenting access. You can secure the document with password protection, ensuring restricted access for those who need it.
If you offer subscription-based services to your clients, this template is your best bet for creating automated invoices. The invoice includes sections for service description, quantity, cost per hour, total cost and clear payment terms.
The clutter-free design—combined with well-utilized spaces and fonts—makes the information easy to follow. The fusion of black, white and coffee-brown tones also gives it an elegant look and exudes professionalism.
Share your invoice online and utilize Visme's analytics to monitor when clients have viewed and how much time they spent viewing it
Optimize your invoicing workflow and ensure timely payments with this sleek media agency invoice template.
Whether you specialize in content creation, advertising, or digital marketing, this template fits your needs.
This template features stylish white and grey tones, a well-crafted design layout and dedicated spaces for your branding elements, such as logos. It includes distinct sections for project details, service descriptions, hourly rates and additional charges, ensuring transparency in your billing.
A great-looking invoice can make your business look professional. Better yet, adding a company logo and brand colors can boost brand awareness and strengthen your brand identity.
Personalize this template by incorporating your company's branding through Visme's AI-powered Brand Wizard.
Just enter your company website URL and the wizard will gather your colors, fonts, icons and more to generate your brand kit. It also suggests templates that match your branding. You can access this brand kit in the Visme Editor for both new and existing projects.
This interim invoice is helpful for requesting advance payments for extensive projects that will span weeks or months. Rather than waiting until project completion, you can maintain a steady cash flow by periodically billing clients.
It details the specific work or project segments completed during a given billing period, with a breakdown of the corresponding charges. You’ll find dedicated sections for crucial details such as date, overdue period and accumulated late fees.
You have the option to add more information to your invoice using animation and interactive elements. For instance, you can include links to completed projects or photos of delivered items for transparency.
This time-sheet invoice is perfect for freelancers, consultants, or businesses that bill clients based on hours worked. It functions seamlessly as both an invoice and a work record, allowing you to document hours, dates, tasks and hourly rates precisely.
The design is clean and covers crucial details without overwhelming clients. Customize this template by replacing text, colors, fonts, tables, logos, brand colors and fonts and more.
With Visme, you can save your unique invoice design as a custom template. That means if you have multiple clients or bill one client regularly, you can simply go in and edit your custom template to save time.
Optimize your payment process and foster positive customer relationships using this sophisticated corporate invoice template.
The sophisticated design seamlessly combines muted blue, black and white tones with elegant fonts.
The comprehensive sections cover billing details, service descriptions, hours, rates and total costs, ensuring clarity for both parties. The table also provides a clear overview of the transaction, making it easier to understand and analyze the details.
This template can be easily customized for various industries—construction, IT, pharmaceuticals, nonprofits, consulting and more.
Impress clients with this straightforward and easy-to-understand standard invoice. The independent contractor invoice template provides a succinct overview of all transactions. It has a solid blue border that emphasizes the central information, creating a neat and organized appearance.
Customize the border color to match your brand and incorporate your business logo at the top. The template comprises distinct sections for client details, billing period, individual invoice specifics, payment dates and payment details.
If you need to import live data from an external source into your invoice, Visme makes it simple. You can seamlessly import data from spreadsheet programs like Microsoft Excel or Google Sheets by embedding tables or connecting to a live data source.
Whether you specialize in tax preparation, bookkeeping, or financial consulting, this template will help you create professional invoices that reflect the expertise of your financial services. The intuitive layout and blue and white color scheme give a classy, corporate feel without being drab.
This template includes sections for service descriptions, client and payee’s names, total amount payable and clear payment terms. You can add pop-ups and hover effects to reveal additional information about the invoice without clustering the document.
Download your invoice in PDF, JPG, PNG, or PPTX formats, or generate a shareable live link for digital communication with your clients.
This construction invoice template is a perfect fit for construction, repair and maintenance service companies. Billing details are placed at the center of the design so that they are easy to see and hard to overlook.
Other sections include the vendor’s information, the customer’s information, invoice details, payment information and a “thank you” message at the bottom.
The template is readily customizable; the text and design elements can be easily swapped with those that more closely fit your branding.
Easily edit and customize your invoice for different clients with dynamic fields. Simply add custom fields for your company name, address, contact details and other information once and populate the relevant fields with a single click.
A retainer fee is paid upfront to secure the services of a professional or company. Therefore, a retainer invoice will often be sent out to the client before work.
This invoice template for contractors looks very similar to a regular invoice, except that the payment is made in advance rather than after service.
Our retainer invoice template ensures transparency and helps you maintain a structured financial arrangement with your clients. It includes essential information like client details, service specifics, payment terms and the retainer amount.
Visme’s interactivity feature can also come in handy here. You can easily link slides, pages, or content blocks to objects on your canvas. For example, you can add a “Make Payment” button to your invoice and link it to PayPal or any other payment page.
This self-employed contractor invoice template has a clutter-free design that makes clever use of white space and fonts. It can help you showcase your professionalism and creativity to clients.
The placeholder logo can be swapped for your own easily and the colors can be changed to match your brand.
Collaborating on the invoice with your team? Visme’s workflow management tool helps you assign invoice sections to various team members, streamlining tasks, progress, deadlines and corrections in one place.
Using the appropriate invoice type for your contract invoicing can boost efficiency, refine cash flow management and ultimately foster success.
Visme’s invoice maker offers a comprehensive solution to craft professional, visually appealing contract invoices tailored to diverse business requirements. The distinctive features we’ve mentioned will streamline invoicing, improve communication and contribute to a more efficient financial workflow.
Experience it yourself; visit Visme and explore our invoice maker today!
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