15+ Templates Every Remote Team Needs to Be Productive

15+ Templates Every Remote Team Needs to Be Productive
Mahnoor Sheikh

Written by:
Mahnoor Sheikh

Apr 14, 2020
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If you’re working in a remote team, you already know that being productive at home can be challenging.

With the current events pushing more and more companies to transition to a remote working environment, employees and employers alike are scrambling to streamline communication, collaboration and project management in the absence of a physical office.

Our team at Visme has been partially remote from day one, so we completely understand the struggle.

This is why we’ve compiled a list of handy resources to help your remote team be more productive while working from home.


1 Annual Report Template

Take your annual reports online. Share important company financials and sales figures with your remote team using this stunning annual report template.

remote team templates - Annual-report

Customize this annual report template and make it your own!Edit and Download

You can edit this template by replacing the text, icons, images and more by either choosing from our in-built library or uploading your own assets.

Download your annual report in PDF format or share it online with your team using a private link.


2 Weekly KPI Report Template

The biggest challenge in remote teams is consistent communication and staying up to date with each employee’s activity.

You might have questions like: Are employees meeting their daily or weekly goals? How successful are your campaigns and where do you need to improve? What are the KPIs for next week?

Use this handy weekly KPI report template to make reporting easier for your remote team.

remote team -Weekly-KPI-report template

Customize this weekly report template and make it your own!Edit and Download

It will help them organize their weekly goals, tasks, results and more, and present them to you in a well-designed, online format.

This weekly activity report template is designed to be engaging and the content can be modified easily each week using Visme’s drag-and-drop editor.

Simply share a link with your manager, which will update automatically when you edit the report.


3 Project Status Presentation Template

Remote teams can still make presentations. But since team members won’t be able to present in person, it’s a good idea to make the presentation as self-explanatory and visually engaging as possible.

This project status presentation template is a great way for remote consultants, project managers and other employees to report on their progress, and point out any budget considerations or challenges they’re facing.

remote team -Project status presentation template

Customize this presentation template and make it your own!Edit and Download

This template comes with a bunch of useful, customizable slides with a Gantt chart, phase completion progress bars, a beautiful color scheme and more.

You can share your presentation as a PowerPoint file, a PDF or a video, or host it online and share it using a private link.

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4 Newsletter Template

An online newsletter, or e-newsletter, is a great way to share company news, product features and internal updates with your remote team.

Here's a newsletter template that you can customize and share through email or via a private link. You can even download it if you want.

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Customize this newsletter template and make it your own!Edit and Download

You can also share an e-newsletter with your customers and other stakeholders to keep them in loop with what’s new with your company, any major achievements or industry developments.

If you're looking for a newsletter template that's less corporate and more colorful, here's one for a nonprofit or community service project.

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Customize this newsletter template and make it your own!Edit and Download

Remember, the key to sharing an online newsletter that’s not boring is to keep it short, use a lot of visuals like images and illustrations, and use bold, catchy headlines.


5 Project Timeline Template

Keeping track of all the different deadlines and project milestones can get challenging when you’re working from home.

Use this project timeline template to make sure that every member of your remote team is on track with the dates and project deliverables.

remote team -Project-timeline template

Customize this timeline template and make it your own!Edit and Download

You can modify this timeline to organize a weekly, monthly or even an annual project. Share it online with your team to keep everyone updated and informed.


6 Daily Planner Template

We get it. It can be tough being productive when working from home.

But if you get up early each day and jot down your tasks and to-dos, we find that it’s a lot easier to get things done.

Use this daily planner template to organize all your daily tasks, write down any reminders.

remote team -Daily-planner-template

Customize this daily planner template and make it your own!Edit and Download

Print out several copies at a time to use one each day, or use an online version that you can edit in Visme every morning. You can also share your online copy if you’d like using a private link.

There’s even a place at the top where you can add your favorite quote to keep yourself motivated throughout the day.


7 Project Planner Template

Project management in a remote team can get challenging, which is why you need to keep track of your progress in an organized way.

This project planner template helps keep you focused on your tasks for the month by organizing them weekly and jotting down any action items and deadlines.

remote team -Project-planner template

Customize this project planner template and make it your own!Edit and Download

You can also add the overarching project objective at the top to remind yourself of the ultimate aim.


8 Gantt Chart Template

Another way to organize your project and track your progress is to create a Gantt chart.

Don’t worry about using a complex tool or designing one from scratch. You can easily customize the Gantt chart template below for your project.

remote team -Gantt-chart template

Customize this Gantt chart template and make it your own!Edit and Download

The Gantt chart template above is very useful for remote product design and development teams as it helps break down project tasks over the next four quarters.

You can modify this Gantt chart for any kind project, change the colors to fit your brand, and even make it work for a monthly or weekly project if that suits you.


9 Flowchart Template

Explaining complex processes to your team can be difficult in a remote setting.

This is where flowcharts come in real handy—use them to visualize processes and break them down into actionable steps.

Here’s a flowchart template you can use to explain processes to your remote team and make sure that everyone is on the same page.

remote team - Flowchart-template

Customize this flowchart template and make it your own!Edit and Download

Instead of explaining a process repeatedly to each team member, you can simply share a flow diagram with everyone all at once.

Whether it’s a collaboration process, a hiring process or product design process, a flowchart can be modified to fit any department or structure.


10 Mind Map Template

Sharing a mind map template with your remote team, like the one below, is a great alternative to the traditional whiteboard brainstorming session.

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Customize this mind map template and make it your own!Edit and Download

Get diverse and creative ideas from all members of your team, regardless of their location, by asking them to add their unique ideas to the mind map.

In Visme, you can easily share the mind map template online with your team so everyone can collaborate and edit the project. Each member can add their own arrows, shapes and text to expand on the concept.


11 Marketing Plan Template

For SaaS companies, content marketing is key to the success of their business.

With more and more of these businesses adapting a remote team culture, it’s important to have a long-term content plan and an editorial calendar in place.

Share your content strategy and editorial calendar with your remote team using this stunning content marketing plan template.

remote team - marketing-plan template

Customize this marketing plan template and make it your own!Edit and Download

This marketing plan template is designed to help you share content marketing goals, timelines and even promotional tactics with your remote team.

Modify it according to your own brand elements, add your logo and company information, or change it to another type of plan to fit your needs.


12 Certificate Template

If your remote team participates in online training or events that require a certification, reward them with one that looks great and can be shared online using this certificate template.

Customize this certificate template and make it your own!Edit and Download

Online certificates can also be used to motivate employees and appreciate them for working hard, especially during a crisis like the COVID-19 pandemic.

You can customize your certificate with your brand colors and fonts, add your logo or any badges, add more text and more.


13 Brand Guidelines Template

Working with a creative agency? Or just need to ensure your remote team is aware of your brand values and assets?

Use this complete brand guidelines template to bring all your teams, design and non-design, on the same page with your branding.

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Customize this brand guidelines template and make it your own!Edit and Download

The brand guidelines template above is in a presentation format, so you can download it as a PowerPoint or PDF, or share it online using a private link.

You can also choose to go with a brand guidelines document template or a brand guidelines infographic template if you’re looking for a different format.

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14 Quote Templates

Remote teams can definitely use a healthy dose of motivation from time to time. Brighten up their day by emailing your team a motivational quote every morning.

Visme has a large collection of quotes that you can customize. Here are a few quote templates you can use.

remote team -Quote-template

Customize your favorite quote template!Edit and Download

Download your quotes in an image format to share in emails, embed them on the team portal page or simply share them using a private link.


15 Email Header Template

Working remotely means you likely need to send bulk emails on a regular basis. Give your emails a makeover with this personalized email header template.

remote team -Email-header

Customize this email header template and make it your own!Edit and Download

You can also add an eye-catching email header to announce a new company development, promote an eBook and more.

It could also just be used for your company’s branding by drawing focus to your logo and colors at the top. Access our library of email header templates to choose your favorite one.


16 Email Invitation Template

Hosting a webinar, meeting or online event for your remote team? Invite your colleagues in a nice, formal way with this clean and modern email invitation template.

remote team -Email-invitation template

Customize this invitation template and make it your own!Edit and Download

You can modify this invitation template according to your needs. Change the text, colors, and other elements. Add your company logo to brand it. Change the dimensions to make it a portrait or square invitation.

Share your invitation via email using a link or an image file. You can also make your invitation animated or add a clickable link to make it interactive.


Improve Remote Team Productivity with Visme Templates

Managing a remote team or working in one is easy if you’re using the right tools and resources.

Use these remote work templates from Visme to help you work smart, boost productivity and ensure seamless communication and teamwork.

Sign up for a free Visme account and take it for a test drive!

Need more options? Check out our template library to access hundreds of templates in various categories, including infographics, presentations, schedules, social media images and more.

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    About the Author

    Mahnoor Sheikh is the content marketing manager at Visme. She has years of experience in content strategy and execution, SEO copywriting and graphic design. She is also the founder of MASH Content and is passionate about tea, kittens and traveling with her husband. Get in touch with her on LinkedIn.

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